W-2 Frequently Asked Questions

1. When will I receive my W-2 from TCU?

The W-2s will be available at https://www.paperlessemployee.com/tcu  no later than January 31, as required by the Internal Revenue Service.

2. What do I need to do?

To receive your W-2 online, please follow the instructions at http://hr.tcu.edu/forms-library/w-2-information/.

3.  I no longer work with TCU, how do I get my W2?

For those who no longer work here at TCU, go to https://www.paperlessemployee.com/tcu enter your username and password. All TCU W2’s are available thru a third party vendor paperelessemployee.

4.  What do I do if I have forgotten my username/password with paperlessemployee?

If you have forgotten username/password, go to https://www.paperlessemployee.com/tcu and click the link forgot User ID or password. Then follow the instructions on-line.

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5. Why do the year-to-date gross wages on my paycheck not match the Box 1 wages on my W-2?

Gross year-to-date wages includes all compensation paid to an employee. Box 1 reports taxable federal withholding wages that may be different from “Total Compensation.” Box 1 Wages = total compensation minus Section 125 deductions (See below) minus 403(b) deductions.

6. What is included in Total Compensation?

Total Compensation is your base pay plus overtime, holiday, sick, vacation or other extra compensation received by the employee.

7. What is a ‘Section 125’ deduction?

Under IRS section 125, the IRS allows for certain employee paid deductions to be excluded from federal taxable wages. For example: health, dental or vision insurance.

8. What is a 403(b) deduction?

Under IRS section 403(b), the IRS allows for certain employee paid deductions for the purpose of retirement to be excluded from federal taxable wages. At TCU, our retirement contributions – both regular and supplemental – meet the requirements for the 403(b) exclusion.

9. Why does the amount in Box 1 (federal taxable wages) not match Box 3 (social security taxable wages) and/or Box 5 (Medicare taxable wages)? Why does Box 3 not match Box 5?

Each type of tax has a different definition for taxable wages:
Box 1 = Total Compensation – Section 125 deductions – 403(b) deductions.
Box 3 = Total Compensation – Section 125 deductions + TCU paid Basic Life Imputed income (if applicable).
*Medicare tax is the only tax with a limit. This limit changes each year.
Box 5 = Total Compensation – Section 125 deductions.

10. What does the code in Box 12 mean?

Box 12: Deferred Compensation and Other Compensation. There are several types of compensation and benefits that can be reported in Box 12. Box 12 will report a single letter or double letter code followed by a dollar amount. Here are the codes for Box 12:
• Code A – Uncollected Social Security or RRTA tax on tips. Include this amount as part of your total tax on Form 1040.
• Code B – Uncollected Medicare tax on tips. Include this amount as part of your total tax on Form 1040.
• Code C – Taxable benefit of group term-life insurance over $50,000. This amount is already included as part of your taxable wages in Boxes 1, 3, and 5.
• Code D – Non-taxable elective salary deferrals to a 401(k) or SIMPLE 401(k) retirement plan.
• Code E – Non-taxable elective salary deferrals to a 403(b) retirement plan.
• Code F – Non-taxable elective salary deferrals to a 408(k)(6) SEP retirement plan.
• Code G – Non-taxable elective salary deferrals and non-elective employer contributions to a 457(b) retirement plan.
• Code H – Non-taxable elective salary deferrals to a 501(c)(18)(D) tax-exempt plan.
• Code J – Non-taxable sick pay. This amount is not included in taxable wages in Boxes 1, 3, or 5.
• Code K – Excise tax (equal to 20%) on excess “golden parachute” payments. Include this amount as part of your total tax on Form 1040.
• Code L – Non-taxable reimbursements for employee business expenses.
• Code M – Uncollected Social Security or RRTA tax on taxable group term life insurance over $50,000 for former employees. Include this amount as part of your total tax on Form 1040.
• Code N – Uncollected Medicare tax on taxable group term life insurance over $50,000 for former employees. Include this amount as part of your total tax on Form 1040.
• Code P – Non-taxable reimbursements for employee moving expenses, if the amounts were paid directly to the employee.
• Code Q – Non-taxable combat pay. Some individuals may elect to include combat pay when calculating their Earned Income Credit.
• Code R – Employer contributions to an Archer Medical Savings Account. This amount should be reported on IRS Form 8853.
• Code S – Non-taxable salary deferral to a 408(p) SIMPLE retirement plan.
• Code T – Employer paid adoption benefits. This amount is not included in Box 1 wages. You must use IRS Form 8839 to calculate the taxable and non-taxable portion of these adoption benefits.
• Code V – Income from the exercise of non-statutory stock options. This amount is already included as taxable income in Boxes 1, 3, and 5. However, you will still need to report separately the sale of any stock options on Schedule D.
• Code W – Employer contributions to your Health Savings Account. Report this amount on IRS Form 8889.
• Code Y – Salary deferrals under 409A non-qualified deferred compensation plan.
• Code Z – Income received under 409A non-qualified deferred compensation plan. This amount is already included in taxable wages in Box 1. This amount is subject to an additional tax of 20% plus interest as part of your total tax on Form 1040.
• Code AA – After-tax contributions to a Roth 401(k) retirement plan.
• Code BB – After-tax contributions to a Roth 403(b) retirement plan.
• Code DD – Reports the cost of health insurance provided through your employer.
• Code EE – After-tax contributions to a Roth 457(b) retirement plan offered by government employers.

11. How do I report my dependent care from my W-2?

Refer to IRS Form 2441, Child and Dependent Care Expenses, for instructions on how to report this information on your tax return. For additional information, contact your tax preparer or the IRS.

12. What do I do if my address is wrong on my W-2?

An incorrect address does not invalidate your W-2 and does not require a corrected W-2.  Of course, we want your valid address in our database for future communications that may be sent to you. You have the ability to verify any of your benefits and update your address & phone number on Employee Self Service at my.tcu.edu.

13. How do I request a reprint of my W-2 because I did not receive it in the mail, lost it, accidentally destroyed it or I need it for mortgage loans?

Go to https://www.paperlessemployee.com/tcu to reprint your W-2 (up to five years).

14. Who do I contact if I think my W-2 is wrong?

E-mail W-2help@tcu.edu or contact Human Resources at 817-257-7790 and ask to speak to the Payroll department.