In July, Human Resources announced the expansion of Frog Time, the advanced timekeeping system currently used with student employees and temporary workers. By early 2025, all hourly (bi-weekly) employees will enjoy the ease and benefits of using Frog Time. This transition from paper timekeeping to a digital solution marks a significant step forward in ensuring accurate and efficient payroll processes.
The first department to use Frog Time will be launched on September 28, followed by staggered launches for a small number of additional departments on October 26 and November 9. Once a department begins using Frog Time, bi-weekly employees in those departments will use the method going forward. Between January and March 2025, campus can anticipate that remaining bi-weekly employees will transition to Frog Time.
Frog Time has already proven its value with student employees and temporary workers. It allows users to swipe in through convenient wall kiosks across campus or log in via the web application. For the past three years, Frog Time has simplified timekeeping, making it quick and easy for student employees to accurately enter, update and approve their hours worked. Soon all bi-weekly employees will enjoy this ease.
Frog Time eliminates paper timesheets while also simplifying time entry for employees and the approval process and administration for managers and supervisors. Switching to Frog Time also ensures TCU employees will be paid accurately for all time worked, including overtime and alternate shifts. The system automatically calculates hours, minimizing the risk of errors and discrepancies.
Bi-weekly employees will be able to clock time through a variety of ways, allowing flexibility to use the method that best suits one’s workflow and location on campus:
- Kiosks: Strategically placed across campus, Frog Time kiosks provide a swipe-in method. TCU’s interactive map will be updated with a location filter for kiosks. Locations were determined by departments when Frog Time first went live for students and temporary employees. To reevaluate the location or add a kiosk, contact Jenny Dick (j.j.dick@tcu.edu) to initiate a conversation and learn more about the process.
- Computers: Employees can log in and record their hours directly from any computer.
- Electronic Devices: Frog Time's web application can be accessed using a phone or tablet, making it accessible anywhere, anytime.
Transitioning to a new system can be daunting. Human Resources will provide the support needed to make this change as seamless as possible. Mandatory training for all managers will equip them with the necessary skills and knowledge to effectively use Frog Time and assist their teams. Optional training sessions and resources will be available for bi-weekly employees. This will include videos and other on-demand resources to familiarize people with the system’s features and functionalities. Visit the TCU Frog Time page to see what’s already available.
Stay tuned for more updates and training resources over the next several months as Frog Time is rolled out to all bi-weekly employees.