Payroll Process for Off-Cycle Request

Main Content

To streamline and to be more efficient, payroll has a new process for off-cycle checks.

Payroll will only process off-cycle checks for missed payments, if deemed necessary, on Tuesdays after the biweekly payroll and on the 5th of the month for monthly payrolls. All off-cycle payments are “live checks”, no direct deposits for off-cycle payments. Requests for an alternate distribution method must be made through the Payroll Manager and not every request for an off-cycle check will be granted.

The Payroll Office will not process an off-cycle payment if the request meets any of the following criteria:

• If the employee did not enter and submit their time on time (deadline is Friday non-pay week)
• The employee did not complete their hiring paperwork
• The employee has received more than 75% of their wages
• The hours owed to the employee are less than 8 hours
• Missed shift differential or overtime
• Retroactive pay
• Pay for additional pay, e.g. any supplemental compensation, if the employee has already been paid their regular wages

Please make every effort to make the payroll deadlines, so no off-cycle check will be necessary.

NOTE: All off-cycle checks will be mailed to the address on file in the HR system.