Each type of international guest is limited to a particular service and specific limitations are mandated during their stay.
International Guest Lecturer – the business activity is for a professional conference/convention or consulting services lasting no more than 9 days.
International Guest Observer – the business activity is for scientific research, academic or clinical observation and/or training, or consulting services that no remuneration or compensation will be paid.
International Business Guest – does not include engaging in local employment or labor for hire. Self-employment is prohibited under B-1 or VWB classification.
The Business Visitor Visa (B-1 / VWB)
These types of business visitors travel to the U.S. for a specific purpose, such as business, scientific, educational, or professional conferences/conventions, training, or consulting with business associates. Most of these visitors will need a B-1 business visa to enter the U.S. Citizens of certain countries may be able to travel without a visa on the Visa Waiver Program (VWP) if their business is for a period of no more than 90 days. Since January 12, 2009, the Department of Homeland Security (DHS) requires all nationals of VWP countries to participate in the Electronic System for Travel Authorization (ESTA) prior to boarding a carrier to travel by air or sea to the United States.
US Customs & Border Protection (CBP) recommends that travelers submit ESTA applications as soon as an applicant begins making travel plans. ESTA applications may be submitted at any time prior to travel. Once approved, travel authorization will be valid for two years or until the applicant’s passport expires. The ESTA application will automatically cover I-94W submission.
This requirement does not affect U.S. citizens returning from overseas or citizens of VWP countries traveling on a valid U.S. visa, and allows DHS to determine whether a VWP traveler presents a threat long before the individual boards a U.S.-bound aircraft.
The United States federal government has established various laws in the compensation/payment of international individuals. All international individuals receiving any form of compensation/payments from Texas Christian University are required to complete information in Glacier, on line software. The software is designed to allow an individual to complete all information from any computer with an Internet connection. This information is used to determine an individual’s residency tax status (nonresident or resident alien for tax purposes) and eligibility to claim a tax treaty exemption and/or the nonresident social security tax exemption. The international employees will be notified by the Payroll Tax Coordinator, to complete the information in Glacier. For more information, click Glacier.
If you have additional questions, you may contact TCU Human Resources at 817-257-7790.
An honorarium is defined as a nominal payment to an individual given in gratitude for services rendered. This typically is a one time, non-recurring payment. While an honorarium may be interpreted as a fee, it is a payment given to a professional person for services for which fees are not legally or traditionally required. The giving of it and the amount are both discretionary. An honorarium is appropriately given to a person who has volunteered time and effort on behalf of the University and who is not otherwise being remunerated for the service provided. The individual should not stand to realize a profit or loss as a result of the service provided.
A B-1 or VWB business visitor may accept an honorarium payment and associated incidental expenses for usual academic activities if:
• The activities last no longer than 9 days at any single institution or organization;
• Payment is offered by an institution or organization described in INA 212 (p);
• The honorarium is for services conducted for the benefit of the institution or entity, and;
• The alien has not accepted such payment or expenses from more than five institutions or organizations over the last six months.